Managed Print Services for Philadelphia-Area Businesses
One plan for your copiers and printers: supplies, service, meter readings and reporting, handled by our team in Warminster.
Most offices never set out to build a print fleet. A copier arrives with a lease, a few desktop printers get added over the years, and toner gets ordered whenever someone notices a warning light. Before long, nobody is quite sure how many devices the office has, what each one costs to run, or who to call when one stops working.
Managed print services (MPS) brings all of that under one plan. At Associated Imaging Solutions, we have helped businesses in Philadelphia and the Delaware Valley with copiers and printers since 1999, and managed print is how we take the day-to-day upkeep of your fleet off your staff’s plate. This page explains what MPS means in plain terms, what it usually includes, how getting started works, and how it fits with leasing and repair.
What Managed Print Services Means
Managed print services is an arrangement where one provider looks after your printing and copying equipment as a whole, instead of device by device. Rather than tracking toner, service calls and meter readings across several machines and several vendors, you work with one team under one agreement.
The idea is simple. We learn how your office prints, recommend the right mix of equipment, keep it supplied and serviced, and report on how it is being used. Your staff gets equipment that is ready when they need it, and your office manager gets one point of contact instead of several.
MPS is not only for large companies. A small office with one Sharp multifunction device and a couple of desktop printers can benefit just as much as a firm with machines on several floors. The plan scales to the fleet.
What a Managed Print Program Usually Covers
Every agreement is written around the customer, so the exact scope is set when we quote. Most managed print programs include some version of the following.
Fleet assessment
We start by looking at what you have: each copier, printer and multifunction device, where it sits, how much it prints, and how old it is. This gives you a clear baseline. It can show machines that sit mostly idle, departments that share one overworked device, or color printing that could move to black and white.
Supplies replenishment
Toner and other consumables are tracked and replenished as part of the plan, so your team is not left placing orders or keeping a closet full of cartridges for machines you no longer own.
Monitoring and meter readings
Sharp devices can report meter readings and supply levels over your network. That means fewer manual meter counts at the end of the month and earlier notice when supplies are running low or a device needs attention.
Service and repair
Service is built into the program. When something needs attention, you call one number and our technicians handle it. Our technicians also service many other makes of office equipment, so a mixed fleet can still come under one plan.
Usage reporting
Reports show how much each device prints, how volume is split between color and black and white, and where usage is growing or shrinking. These numbers help you make informed decisions about placement, upgrades and print policies.
Print security
Copiers and printers handle sensitive documents, and many store data. Sharp devices can support features such as user authentication, secure print release (a job waits at the device until the person who sent it is there to collect it) and data protection settings. We can talk through which options fit your office. Privacy and data handling rules differ by industry, so check your specific obligations with your attorney or compliance officer.
How Getting Started Works
Moving to managed print does not mean replacing everything at once. The usual path looks like this:
- Conversation. We talk with you about how your office works, what frustrates people about printing today, and what you want from a new plan.
- Assessment. We review your current devices, volumes and supply habits, on site or with information you provide.
- Recommendation. We put together a plan that matches equipment to real usage. That might mean keeping devices that work well, moving some, retiring others, or adding a Sharp multifunction device where several single-purpose printers now sit.
- Quote. You receive a written quote for the equipment and the managed print program. Pricing is by quote only, so it reflects your fleet and your volumes.
- Setup. We install and configure equipment, set up monitoring and meter reporting, and show your team how to use the features they need.
- Ongoing care. Supplies, service and reporting continue under the plan, and we review usage with you over time so the fleet keeps matching how your office works.
Who Managed Print Suits
Managed print is a good fit for small and mid-sized businesses that rely on printing and copying but do not have a dedicated person to manage it. We work with law firms, medical and dental offices, schools and many other kinds of businesses across the region.
It tends to make sense when one or more of these sounds familiar:
- You have several printers and copiers, possibly from different suppliers, and no single view of them.
- Supplies are ordered by whoever notices first, and costs are hard to track.
- Your team spends time on meter readings, toner orders or chasing service.
- You handle confidential documents and want clearer control over who prints and collects what.
- You want printing to become a steady, predictable part of your budget rather than a series of surprises.
Managed print can help an office run its fleet with less waste, fewer interruptions and clearer spending. Every office is different, so we show you what changes for your setup during the assessment rather than promising a fixed result.
How Managed Print Connects to Leasing and Repair
Managed print sits alongside our other services, and many customers use them together.
Leasing. Many businesses lease their Sharp copiers and multifunction devices, and a managed print program can cover the equipment you lease from us. If your assessment shows the fleet needs updating, copier leasing lets you bring in new equipment without a large up-front purchase. Before signing any lease, it helps to read our guide to understanding your copier lease agreement, and check the tax treatment with your accountant.
Repair. Service is part of managed print, but you do not need a managed print plan to get help. If you have one machine that needs attention, our copier repair service covers Sharp equipment and many other makes of office equipment.
Document management. Printing is only one part of how paper moves through an office. Sharp multifunction devices can scan to email, shared folders and cloud storage, and our document management service builds on that to help you capture, organize and find files.
Serving Philadelphia and the Delaware Valley
Our office is at 165 Veterans Way, Suite 100A, in Warminster, in Bucks County. From there we serve businesses in Philadelphia and across the Delaware Valley, including Bucks, Montgomery, Chester and Delaware counties. On-site service is available within about 80 miles of our Warminster office.
That covers offices in Center City, University City and the Northeast, as well as towns such as Doylestown, Newtown, Bensalem, Norristown, King of Prussia, West Chester and Media. If you are not sure whether your location is in our service area, just ask.
Talk With Us
If your printers and copiers take more of your team’s time than they should, a managed print conversation is a good place to start. Call us at (215) 999-8445, Monday to Friday, 8:30 AM to 5 PM, or request a quote and tell us a little about your office. You can also reach us through our contact page.
FAQ
Frequently Asked Questions
What is included in managed print services?
Most managed print programs include a fleet assessment, supplies replenishment, monitoring and meter readings, service and repair, and usage reporting. Many also include help with print security settings. The exact scope is written into your agreement when we quote, so it matches your office.
Do I need to replace my current printers to start managed print?
Not necessarily. The assessment shows which devices are working well and which ones may be worth moving, retiring or replacing. Our technicians also service many other makes of office equipment, so existing machines can stay part of the plan.
How much do managed print services cost?
Pricing is by quote only. It depends on the number of devices, how much you print, how much is in color and what the plan covers. Call (215) 999-8445 or request a quote and we will put together a written proposal for your office.
Can managed print help protect confidential documents?
Sharp devices can support features such as user authentication and secure print release, which holds a job until the person who sent it is at the device. We can help you set up the options that fit your office. Privacy rules vary by industry, so confirm your obligations with your attorney or compliance officer.
Which areas do you serve for managed print?
We serve businesses in Philadelphia and the Delaware Valley, including Bucks, Montgomery, Chester and Delaware counties. Our office is in Warminster, and on-site service is available within about 80 miles of it. If you are unsure whether your location is covered, give us a call.
Get a Quote From Associated Imaging Solutions
Providing solutions to make businesses run more productively, more reliably, and more efficiently.
Or call (215) 999-8445. You can also contact us online.