Copier Leasing and Service in Chester County, PA
Sharp copiers, managed print and repair for offices across Chester County, from our Warminster office.
Chester County is home to a wide mix of offices: law firms near the courthouse in West Chester, medical and dental practices along Route 202 and Route 30, schools, and small manufacturers from Phoenixville to Oxford. Each of them needs copiers and printers that keep up on a busy day, and a partner they can call when something needs attention.
Associated Imaging Solutions is an authorized business partner for Sharp. We have served businesses in Philadelphia and the Delaware Valley since 1999, including Chester County. This page covers three things in one place: copier leasing, managed print services, and repair and service for Chester County offices.
Where We Work in Chester County
Our office is at 165 Veterans Way, Suite 100A, in Warminster, Bucks County. We provide on-site service within about 80 miles of that office, and Chester County sits inside that range. That includes businesses in:
- West Chester, the county seat, and the townships around the borough
- Exton and Downingtown along the Route 30 corridor
- Malvern, Paoli and Berwyn in the Great Valley area
- Phoenixville and Spring City along the Schuylkill River
- Kennett Square, Avondale and West Grove in southern Chester County
- Coatesville, Parkesburg and Honey Brook in the western part of the county
- Oxford, near the Maryland line
All of our sales, service and supplies are run from Warminster. If your business also has a location in a neighboring county, we can cover that office under the same plan. Offices just over the county line can read our Delaware County copier leasing page as well.
Copier Leasing for Chester County Businesses
A copier lease replaces a large upfront purchase with a set monthly payment. That leaves cash available for payroll, hiring or other equipment, and it gives you a natural point to move to a newer machine when the lease ends.
Before you sign any lease, it helps to know exactly what you are agreeing to. Look at:
- The length of the term and what happens at the end of it
- Whether service, parts and toner are included or billed separately
- How pages above your plan are counted and billed
- What happens if your office grows, moves or adds a location
- How the machine is picked up and how its stored data is handled at lease end
Our guide to understanding your copier lease agreement walks through these terms in plain language. You can also read more about how we set up leases on our copier leasing page.
Leasing or buying?
Leasing can make sense if you want a predictable monthly cost, plan to upgrade over time, or want service bundled in. Buying can make sense for a low-volume office that plans to keep one machine for many years. How a lease or a purchase is treated on your books and your taxes depends on your situation, so check with your accountant before you decide. We are happy to quote both ways so you can compare.
Sharp Equipment for Chester County Offices
Every office prints differently, so we start with the work and then choose the machine. The Sharp lineup we lease and sell includes:
- Black and white MFPs for offices that mostly print contracts, invoices, forms and internal documents
- Color MFPs for proposals, presentations, flyers and client materials
- Production printers for offices that want to print booklets, manuals or larger runs in house
- Wide format printers for drawings, site plans and signage, a fit for engineering, architecture and construction firms
- Sharp AQUOS BOARD displays for conference rooms and classrooms; see our AQUOS BOARD page
Depending on the model and setup, Sharp devices can scan to email and network folders, print from phones and tablets, and hold a job until the user signs in at the machine. Finishing options such as stapling, hole punching and booklet making can be added where your work calls for them.
We size each machine to your monthly page count and your color mix. That way you are not paying for speed or capacity your office will not use, and you are not stuck with a machine that struggles at month end.
Managed Print Services in Chester County
Many offices have a copier on one side of the building and a handful of desktop printers scattered around the rest. Each one needs toner, each one breaks down now and then, and someone on staff ends up keeping track of it all. Managed print services bring that whole fleet under one plan.
Here is how our managed print services work:
- Assessment. We look at the devices you have, where they sit, who uses them and roughly how much each one prints.
- Right-sizing. We recommend where to consolidate, where to place shared machines, and where a desktop printer still makes sense.
- Supplies. Toner is tracked and sent before you run out, so no one has to place rush orders.
- Monitoring and service. Devices report meter readings and alerts, and our technicians handle the repairs.
- Reviews. We go over usage with you from time to time and adjust as your office changes.
Managed print can work well for Chester County businesses with more than one location, such as a firm with offices in both Exton and Kennett Square. One plan, one point of contact and one set of reports covers both.
Simple print settings help too. Setting double-sided printing as the default and routing large color jobs to the right machine can cut paper and toner use without changing how people work.
Print Security for Law, Medical and School Offices
Law firms, medical and dental offices, and schools handle documents that should not sit in an output tray. A modern MFP is a networked device with its own storage, so it deserves the same care as any other computer in your office.
Controls we can set up on Sharp devices include:
- Holding print jobs until the user signs in at the machine with a code or card
- User sign-in for copying and scanning, with a record of activity
- Limiting scan destinations to approved email addresses and folders
- Keeping device firmware up to date
- Handling stored data on the machine’s drive when a lease ends
Privacy rules for patient, client and student records vary by industry and situation. We can set up the device features, but your attorney or compliance officer should decide what your office’s policy requires.
Copier Repair and Service
Our technicians service Sharp equipment. They also service many other makes of office equipment, so an office with a mixed fleet can work with one service team.
Service is scheduled Monday to Friday, 8:30 AM to 5 PM. Preventive maintenance visits help catch worn parts before they cause a breakdown, and leased Sharp machines can include service in the monthly plan. Learn more on our copier repair page.
When you call about a problem, it helps to have:
- The make and model of the machine
- The equipment ID or serial number, usually on a sticker on the machine
- Any error code on the screen
- What changed just before the problem started, such as a paper jam, a move or a network change
How to Get Started
Getting a lease or managed print plan in place follows a simple path:
- Reach out. Call us or request a quote online.
- Tell us about your office. Rough monthly page count, how much is color, finishing needs, number of users, and how many locations you have.
- Review a written quote. We recommend a Sharp machine or fleet plan, explain what the service covers, and answer your questions.
- Delivery and setup. We schedule delivery and installation with you, connect the machine to your network, and show your staff how to use it.
- Ongoing support. Supplies, service and reviews continue for the life of your plan.
Pricing is by quote only, because every office’s volume, equipment and service needs are different. If you have a recent lease or invoice for your current machine, keep it handy. It makes the comparison clearer.
Talk With Us
Whether you run a single office in West Chester or several locations across Chester County, we would be glad to help. Call us at (215) 999-8445, Monday to Friday, 8:30 AM to 5 PM, or request a quote online. Tell us a little about your office, and we will put together a Sharp copier lease, managed print plan or service option that fits.
FAQ
Frequently Asked Questions
Do you provide copier service in my Chester County town?
We provide on-site service within about 80 miles of our Warminster office, and Chester County sits within that range. That includes West Chester, Exton, Malvern, Downingtown, Phoenixville, Kennett Square, Coatesville, Oxford and the towns around them. Call us at (215) 999-8445 to confirm service for your address.
How much does a copier lease cost in Chester County?
Pricing is by quote only. The cost depends on the machine, your monthly page count, how much you print in color, finishing options, the lease term and what service is included. Call us or request a quote, and we will put together a written proposal for your office.
Can your technicians repair copiers that are not Sharp?
Yes. Our technicians service Sharp equipment, and they also service many other makes of office equipment. When you call, have the make, model and any error code ready so we can plan the visit.
What is the difference between a copier lease and managed print services?
A copier lease covers the use of a specific machine, and it can include service and supplies. Managed print services cover your whole fleet, including desktop printers, with supplies, monitoring, service and usage reviews under one plan. Some offices start with a lease and add managed print as they grow or add locations.
Is leasing a copier better than buying one for tax purposes?
It depends on your business and how the equipment is treated on your books. Leasing can spread the cost into monthly payments, while buying means you own the machine. Check with your accountant about the tax side, and we can quote both options so you can compare.
Get a Quote From Associated Imaging Solutions
Providing solutions to make businesses run more productively, more reliably, and more efficiently.
Or call (215) 999-8445. You can also contact us online.