Sharp Copier Leasing for Philadelphia Area Businesses
One local team for the Sharp device, the lease and the service, sized to how your office really works.
A copier lease lets your business use a Sharp copier or multifunction device for a set term, with service and supplies arranged around it. You get equipment matched to your work and a monthly payment you can plan around, without a large purchase up front.
Associated Imaging Solutions (AIS) is an authorized business partner for Sharp, based in Warminster, Bucks County. We have served businesses in Philadelphia and the Delaware Valley since 1999. This page explains how a lease with us works, what it usually includes, and how to choose the right device. Pricing is by quote, because every office is different.
How a Sharp Copier Lease With AIS Works
A lease is simpler when you know the steps ahead of time. Here is how the process runs with us.
- We talk about your office. We ask how many people print, what you print, and which tasks slow your team down today. If you have a current device, its usage report is a good place to start.
- We recommend a Sharp device. Based on your volume, color needs, paper sizes and finishing, we suggest a model and the options that fit.
- You get a written quote. The quote names the device, the options, the term, the service agreement and the supplies plan, so you can see the whole package in one place.
- We deliver and set it up. Setup means connecting the device to your network, installing print drivers, and setting up scan destinations such as email or shared folders.
- We service it through the term. Our technicians handle repairs and maintenance on site within about 80 miles of our Warminster office.
- We plan the end of the term with you. As the lease nears its end, we review your options together.
What a Copier Lease Usually Includes
A lease is more than a machine. A well-built lease is a package, and each piece should be spelled out in writing.
The device
This is the Sharp copier or multifunction device (MFP) itself. A Sharp MFP can copy, print and scan in one unit, and many models can also fax. Most offices choose an MFP because it replaces several separate machines. The quote should name the exact model and list any added options, such as extra paper trays, a finisher or a stand.
Delivery and setup
Delivery gets the device to your office. Setup gets it working on your network. A short walkthrough can help your team use scanning, secure printing and finishing features from the start.
A service agreement
The service agreement covers repairs and maintenance while the device is under lease. Ask what it covers, such as parts, labor and routine maintenance visits, and how you request service when something needs attention.
Supplies under a cost per page plan
Many leases include toner and other supplies under a cost per page plan. You pay based on the pages the device produces, and the plan covers the supplies needed to make them. Black and white pages and color pages are counted separately. Paper and staples are usually your own purchase, so ask which supplies are in the plan and which are not.
How to Size the Right Sharp Device
A device that is too small slows your team down and wears out early. A device that is too large costs more than you need to spend. Sizing is where a good lease starts.
- Monthly volume. Count copies, prints and scans. Then think about the next few years. If you are hiring or adding services, plan for that growth.
- Peak periods. Month end reports, tax season, enrollment or court deadlines can create busy weeks. The device should handle those weeks, not just an average day.
- Color share. Some offices print mostly black and white, with color for a few reports or marketing pieces. Others print color all day. Your color share shapes both the model and the supplies plan.
- Paper sizes and media. Most offices run letter size paper. Some also need legal or tabloid size, heavier stock, labels or envelopes. Tell us so the trays match.
- Finishing. Stapling, hole punching and booklet making can save hours if you prepare packets or presentations in house.
- Everyday features. Scan to email or shared folders, secure release printing (a job prints only after the user signs in at the device), mobile printing, and a large document feeder for multipage originals.
If you print large drawings, plans or posters, a Sharp wide format printer may fit better than a standard copier. Higher volume shops can look at Sharp production printers. We can talk through which fits your work.
Lease Terms and End of Lease Options
The term is how long the lease runs, and it is measured in years. The right length depends on how long you expect your needs to stay the same. A shorter term gives you a chance to update sooner. A longer term spreads the cost over more months.
At the end of the term, you generally have a few choices. The exact options depend on your agreement, so read this part closely:
- Return the equipment
- Upgrade to a newer Sharp device and start a new lease
- Continue using the current device under the terms the agreement allows
- Purchase the equipment, if the agreement offers that option
Most agreements set a notice period for telling the leasing company what you plan to do. Find that date when you sign and put it on your calendar, so you can make your choice with plenty of time. Before any device leaves your office, ask how the data stored on its drive will be cleared.
For a closer look at the language in these contracts, read our guide to understanding your copier lease agreement.
Leasing Versus Buying a Copier
Both paths can make sense. The right one depends on your cash flow, how long you plan to keep the device, and how much you expect your needs to change.
Leasing can fit when you want a predictable monthly payment, prefer to keep cash free for other parts of the business, and expect to update your equipment at the end of the term. Service and supplies can be arranged as part of the same package.
Buying can fit when you have the capital, your print volume is steady, and you plan to keep the device for many years. You will still want a service agreement, since repairs and supplies do not stop because you own the machine.
Lease accounting and tax treatment vary from business to business. Talk with your accountant about how a lease or a purchase fits your books before you decide. We offer both leasing and sales, so we can quote either path.
Who a Copier Lease Suits
We work with small and mid-sized businesses across the region. A lease can work well for:
- Small and mid-sized offices that want one dependable device for printing, copying and scanning, with service handled by a local team.
- Law firms that produce long documents, need legal size paper, and scan files for case records. Secure release printing helps keep client papers off the output tray.
- Medical and dental offices that scan intake forms, insurance papers and records. Ask your compliance officer which security settings your practice needs, and we can set the device up to match.
- Schools that print worksheets, newsletters and packets, with heavy weeks at the start of each term. Finishing and large paper capacity can save staff time.
If your office also wants help managing several printers, our managed print services can cover the whole fleet.
Questions to Ask Before You Sign
Clear answers, written down, make for a better lease. Ask any supplier these questions:
- What exactly does the service agreement cover, and how do I request service?
- Which supplies are included in the cost per page plan?
- How many pages does the plan include, and how are pages beyond that billed?
- Is the term the same across every quote I am comparing?
- What are my choices at the end of the term, and when do I need to give notice?
- Can I change devices or add a second one if my needs change?
- Who will install the device and set it up on our network?
Compare the whole package, not one line on the quote. Our guide on what to look for when leasing a copier walks through the details.
Copier Leasing Across Philadelphia and the Delaware Valley
Our office is at 165 Veterans Way, Suite 100A, in Warminster. From there we serve businesses in Philadelphia and the surrounding counties, with on-site service within about 80 miles. Our technicians service Sharp equipment and also many other makes of office equipment, so a mixed office can work with one team.
Each county has its own mix of offices, from Center City firms to suburban medical practices and school districts. Read more about leasing in your area:
- Copier leasing in Bucks County, including Doylestown, Newtown, Bensalem and our home base of Warminster
- Copier leasing in Montgomery County, including Norristown, King of Prussia, Lansdale and Willow Grove
- Copier leasing in Chester County, including West Chester, Exton, Malvern and Phoenixville
- Copier leasing in Delaware County, including Media, Upper Darby, Springfield and Havertown
Talk With Us
Leasing a Sharp copier works well when the device, the service and the terms all match how your office really works. We can help you size a Sharp copier or multifunction device and walk you through a lease quote line by line.
Call us at (215) 999-8445, Monday to Friday, 8:30 AM to 5 PM, or request a lease quote online.
FAQ
Frequently Asked Questions
What does a Sharp copier lease include?
A Sharp copier lease usually includes the device and any options you choose, delivery and setup on your network, and a service agreement for repairs and maintenance. Many leases also include toner under a cost per page plan. Paper and staples are usually separate. Ask for a written list of what is covered so you can compare offers fairly.
How do I choose the right size Sharp copier for my office?
Start with your monthly page volume, including copies, prints and scans, and plan for growth and busy periods. Then think about how many pages need color, which paper sizes you use, and which finishing features you need. We can review your current usage report with you and recommend a Sharp model that fits.
What happens when my copier lease ends?
Options depend on your agreement, but they can include returning the equipment, upgrading to a newer device with a new lease, continuing under the agreement’s terms, or purchasing the equipment if the lease allows it. Most agreements set a notice period for your decision, so mark that date when you sign. Ask how the data on the device will be cleared before it leaves your office.
Is it better to lease or buy a copier?
Leasing can suit businesses that want a predictable monthly payment and plan to update equipment at the end of the term. Buying can suit businesses with steady volume that plan to keep a device for many years. Tax and accounting treatment differ, so check with your accountant before you decide. We offer both, so we can quote either option.
What areas do you serve for copier leasing?
We serve businesses in Philadelphia and the Delaware Valley, including Bucks, Montgomery, Chester and Delaware counties. Our office is at 165 Veterans Way, Suite 100A, in Warminster, and we provide on-site service within about 80 miles of it. Call (215) 999-8445 to talk about your office.
Get a Quote From Associated Imaging Solutions
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Or call (215) 999-8445. You can also contact us online.