Sharp AQUOS BOARD Displays for Conference Rooms and Classrooms: How to Choose
October 28, 2026
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Choosing a Sharp AQUOS BOARD display? Learn how to match screen size, touch, writing, screen sharing and mounting to your room. Ask us for a demo.
A good interactive display can change how a meeting or a lesson runs. People stop crowding around a laptop. Notes stay on the screen instead of getting erased. Remote guests see what the room sees.
A poor fit does the opposite. The screen is too small for the back row. The cables are a mess. Nobody remembers how to connect, so the display turns into a very expensive TV.
We are an authorized Sharp business partner, so we help offices and schools choose Sharp AQUOS BOARD collaboration displays. This guide covers what we would walk through with you before you buy. It works for a boardroom, a huddle space or a classroom.
Start With the Room, Not the Screen
Most buying mistakes begin with picking a screen size first. Start with how the room is used.
Measure the Space and the Seating
Write down three things:
- The length and width of the room
- Where the farthest person will sit
- Where the screen can go, and what is already on that wall
A common rule of thumb is that the person in the back row should be able to read the smallest text on the screen without squinting. If your team works in spreadsheets or detailed drawings, plan for a larger screen than you would for simple slides and notes.
Match Screen Size to Room Type
Available sizes vary by model, and we will confirm what is offered when we quote. As a general guide:
- Small huddle rooms: A smaller screen works when four to six people sit close by.
- Standard conference rooms: Choose a mid to large screen so people at the far end can read it.
- Large boardrooms and training rooms: Go with the largest size that fits the wall, and think about how the seating is arranged.
- Classrooms: Think about the back row and also about students who sit off to the side, where the viewing angle is sharper.
If you are between two sizes, we usually suggest going up. Rooms tend to get used for more than the original plan.
Touch and Writing: How People Will Actually Use It
A display that only shows slides is a monitor. The value of an AQUOS BOARD is that people can write on it and work together.
Fingers, Pens and More Than One Person at a Time
Ask how your group works. In a classroom, one student may be solving a problem on the board while another points to the answer. In a planning meeting, two people may sketch at once. Check that the display you choose handles touch and pen writing smoothly, and ask to try writing with more than one pen at the same time.
Also try the basics:
- Does the writing keep up with your hand, or does it lag?
- Can you erase with your palm or a gesture?
- Can you move, resize and group items on the screen?
- Is it comfortable for both tall and short users?
Saving What You Wrote
Notes are only useful if you can keep them. Ask how you save a board, where the file goes and how you share it. Most teams want to send a finished page as a file to everyone in the meeting. Some also want a paper copy for the folder. That is where your office printer or copier comes in, and we cover that below.
Wireless Screen Sharing
Nobody wants to hunt for the right adapter while six people wait. Wireless screen sharing lets people show a laptop, tablet or phone on the display without plugging in.
When you compare options, ask:
- Which devices can connect, and do they need special software?
- Can guests connect without joining your private network?
- Can more than one person share to the screen at once?
- Can you control the display from the shared device, or only from the board?
Keep a wired option available too. A spare HDMI or USB connection is a useful backup when the wireless network is busy or a guest has an unusual device.
For a school, think about how teachers will share lesson material and whether students can share work from their own devices.
Video Meetings
Many conference rooms now host as many remote guests as people in the room. If you plan to use the display for video meetings, consider these points:
- Camera and microphone: Decide whether the display will use a camera and speakers built in or added on. Ask what we recommend for your room size.
- Your meeting software: Confirm the display works with the video meeting tool your company already uses. Do not assume.
- Sharing and writing together: Ask whether remote guests can see what is written on the board during a call.
- Sound: A large room with hard surfaces can echo. Good audio matters as much as a sharp picture.
Test a real call during your demo, with a colleague joining from another location. It shows more than any spec sheet.
Connecting the Display to Your Office Copier
This is a question many display sellers skip, and it is one we care about because we also work with Sharp copiers and multifunction printers every day.
Think about the full paper and file trail of a meeting:
- Someone scans a signed agreement or a handout and wants to open it on the board.
- The team writes an action list on the display and wants it printed for people who prefer paper.
- A teacher wants to scan a worksheet and project it for the class.
If your office uses a Sharp multifunction device, ask how files move between it and the display. That might mean scanning to email, to a shared folder or to a cloud location, then opening the file on the screen. Going the other way, you save the board and print it from your normal print queue. We can explain which steps work with your specific equipment during a demo, so you are not guessing.
If your office is also looking at a copier lease or print setup, it can make sense to plan both at the same time. You can read more about copier leasing in the Philadelphia area on our home page.
Mounting and Cabling Questions
The cleanest installations are planned before the display arrives.
Wall Mount or Rolling Stand
A wall mount saves floor space and looks tidy. The wall needs to hold the weight, so ask a qualified installer to check what is behind it. A rolling stand lets you share one display between rooms, but it takes up floor space, and the cables can become a trip hazard if you do not plan them.
Think about the height as well. In a classroom, younger students need to reach the writing area. In an office, the screen should still be visible over the heads of people seated in front.
Power, Network and Cable Runs
Before install day, answer these:
- Is there a power outlet near the screen, or will one need to be added?
- Is there a network connection nearby, or is the room wireless only?
- Where will the laptop connection or any added camera or speakers sit?
- Can the cables run inside the wall or along a clean path?
If the building is older, or you lease your space, check with your property manager before cutting into walls. Planning these details early often saves the most trouble.
Training: The Step People Skip
A display only pays off when people use it. Plan a short training for the people who will use the room most, such as office managers, department heads or teachers. Cover the basics: turning it on, connecting a device, writing, saving and sharing notes, and starting a video call.
A one page cheat sheet kept near the screen helps everyone else. For schools, a few teachers who feel confident can help the rest of the staff.
Office Use and Classroom Use: What Changes
Many of the choices are the same, but a few differ.
Offices usually focus on:
- Quick start for meetings with guests
- Video calls with remote teams
- Saving and sending notes
- A clean, professional look in the room
Classrooms usually focus on:
- Sturdy build and a screen height that suits the students
- Easy writing for teachers and for students
- Sharing lessons and student work
- Simple controls so a class can start without delay
If your display will hold student information or recordings of meetings, privacy rules may apply. Those rules depend on your organization and your state, so please confirm your plans with your attorney or compliance officer.
Questions to Ask Any Display Dealer
Bring this list to every conversation:
- What sizes and models are available, and which fits my room?
- How many people can write at once?
- How does wireless sharing work for guests?
- Which video meeting tools does it work with?
- How do I save, share and print what I write?
- What do I need for mounting, power and cables?
- What training is included, and who do I call if something stops working?
- What does support look like after the install?
See It Before You Decide
A screen looks different in your hands than in a brochure. We encourage a demo so your team can write on it, share a laptop and try a video call in a real setting.
You can learn more about Sharp AQUOS BOARD displays on our site. Pricing is by quote, based on your room, your needs and the equipment you choose. We have served businesses and schools in Philadelphia and the Delaware Valley, including Bucks, Montgomery, Chester and Delaware counties, since 1999, and our office is in Warminster.
Ready to Try One?
Tell us about your conference room or classroom, and we will help you narrow down the size, setup and options. Call Associated Imaging Solutions at (215) 999-8445 to ask about a demo. Our office hours are Monday to Friday, 8:30 AM to 5 PM.
FAQ
Frequently Asked Questions
What size Sharp AQUOS BOARD display do I need for my conference room?
It depends on room size, seating and the content you show. Measure the room and note where the farthest person sits. That person should be able to read small text easily. If you are between two sizes, going larger is usually wiser. We can confirm the models offered and recommend a fit.
Can more than one person write on an AQUOS BOARD at the same time?
Interactive displays are built for group work, and many support touch and pen input from several people. Features vary by model and setup, so ask to test it. During a demo, have two people write at once and see how smoothly the screen responds before you decide.
Can I connect a Sharp AQUOS BOARD to my office copier?
Often you can move files between them using scan to email, shared folders or cloud locations. You can open a scanned document on the display, then save your notes and print them from your usual print queue. Exact steps depend on your equipment, so we review them with you during a demo.
Do you serve Philadelphia businesses and schools?
Yes. Our office is in Warminster, Bucks County, and we serve organizations in Philadelphia and across the Delaware Valley, including Bucks, Montgomery, Chester and Delaware counties. We have been helping local businesses with Sharp equipment since 1999. Contact us to talk about your room and to ask about a demo.
Get a Quote From Associated Imaging Solutions
Providing solutions to make businesses run more productively, more reliably, and more efficiently.
Or call (215) 999-8445. You can also contact us online.
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