What to Look for When Leasing a Copier?

Printer Leasing Services Philadelphia

Smart businesses are turning towards reliable printer leasing services in Philadelphia, an attractive alternative to outright purchases. It offers the flexibility to upgrade, adapt and stay ahead with latest technology, all while keeping capital expenditure in check.

Leasing allows you to rent a printer or copier for a set period, typically at a monthly rental cost. Yet, understanding the key factors to consider, like service and maintenance terms, total cost, and technological capabilities, can turn this complex process into a calculated decision.

As an expert in leasing services, explaining these options and equipping businesses with the right tools for success is a top priority. The right leased copier can be the secret option to increase your business operations to new heights.

Understanding Printer Leasing in Philadelphia

What is Printer Leasing?

Printer leasing is an agreement between your business and a leasing company. You select a copier & printer from the company’s inventory, and they provide you with the equipment for a predetermined timeframe, often 24-60 months. Leasing differs from renting in that leases typically have longer terms and may include additional services like maintenance and repairs.

Benefits of Lease a printer in Philadelphia

There are several advantages to leasing a printer in Philadelphia:

• Lower upfront costs: Leasing eliminates the need for a large upfront purchase, allowing you to save money for other business priorities.
• Predictable budgeting: Leasing offers a fixed monthly payment, simplifying budgeting and financial forecasting.
• Access to new technology: Leasing allows you to upgrade to the latest printer or copier models without a significant investment, ensuring you benefit from the newest features and functionalities.
• Maintenance and repair services included: Many leasing companies include maintenance and repair services in the printer and copier lease agreement, keeping your printer running smoothly and minimizing downtime.
• Potential tax benefits: Leasing may offer tax advantages for businesses, consult with your tax advisor to learn more.

Choosing the Right Printer for Your Needs

Key Considerations

Selecting the right printer for your business depends on several factors:

• Print speed and volume: Print speed is measured in pages per minute (ppm), and print volume refers to the total number of pages you print monthly. Choose a printer that can handle your typical workload without sacrificing speed.
• Print quality (resolution): Resolution determines the sharpness and clarity of your printed documents. Higher resolutions are ideal for graphics-heavy content.
• Color vs. black and white: Do you primarily need black and white printing, or is color essential? Always select right copier leasing options according to your need.
• Paper handling capabilities: Consider the paper sizes and capacities your printing needs demand.
• Connectivity options: Ensure the printer offers the connectivity options you require, such as USB, Wi-Fi, or Ethernet.
• Multifunctionality: _Multifunction printers (MFPs) offer printing, copying, scanning, and faxing capabilities in a single machine. Consider if these additional functionalities would benefit your workflow.
• Budget: Determine how much you can comfortably allocate for a monthly printer lease.
• Security features: Security features like user authentication and document encryption can be crucial for businesses handling sensitive information.

Different Types of Printer on Lease

Leasing companies offer a variety of options to suit your specific needs. Here’s a breakdown of some popular types of printers:

• Laser printers: Laser printers are known for their speed, sharp text quality, and toner efficiency, making them ideal for high-volume printing.
• Inkjet printers: Inkjet printers offer excellent color printing capabilities and are often a more budget-friendly option. However, they may have slower print speeds and higher ink costs compared to laser printers.
• Multifunction printers (MFPs): MFPs combine printing, copying, scanning, and sometimes faxing functionalities into a single device, saving space and streamlining workflows.
• Wide-format printers: Wide-format printers are designed for printing large-scale projects, creating posters, banners, and architectural plans. Wide-format printers are essential tools for engineers, architects, artists, and businesses needing high-quality, big prints.

How to Find Printer Leasing Company in Philadelphia

Finding a best printer leasing company is not an easy task, but below we have mentioned some great qualities of a leasing company. When selecting a printer leasing company in Philadelphia, look for these qualities:

• Wide range of printers to choose from: The company should offer a diverse selection of printer brands, models, and functionalities to cater to various business needs.
• Competitive leasing rates and flexible terms: Compare leasing rates from different companies and ensure the terms align with your budget and printing requirements.
• Excellent customer service and technical support: Top-notch customer service ensures prompt assistance with any questions or technical issues that may arise.
• Responsive and timely maintenance services: Preventative maintenance and prompt repairs are crucial to keep your printer running smoothly.
• Proven track record and positive customer reviews: Research the company’s reputation and read customer reviews to gauge their service quality.

Questions to Ask Potential Printer Leasing Companies

Don’t hesitate to ask potential leasing companies the following questions:

• What types of printers do you offer for lease? Ensure they have a selection that aligns with your needs.
• What are your leasing rates and terms? Compare pricing and terms to find the most favorable option.
• What maintenance and repair services are included? Understand the scope of maintenance and support offered.
• What is your response time for service calls? Prompt service is essential to minimize downtime.
• Can you provide references from satisfied customers? Customer testimonials can offer valuable insights.

The Leasing Process: What to Expect

The typical printer leasing process involves these steps:

1. Initial consultation with the leasing company: Discuss your printing needs and budget with a leasing specialist.
2. Needs assessment and printer recommendation: Based on your requirements, the leasing company will recommend a suitable printer model.
3. Choosing a leasing plan and signing the contract: Select a leasing plan that fits your budget and term preferences, then review and sign the contract.
4. Printer delivery and installation: The leasing company will deliver and install the printer at your office.
5. User training and ongoing support: The company may provide user training and offer ongoing technical support as needed.

Leasing a printer in Philadelphia can be a cost-effective and flexible solution for businesses of all sizes. By considering your printing needs, researching reputable leasing companies, and asking the right questions, you can ensure you get the right printer at the right price.

Best Printer Leasing Company in Philadelphia

Associated Imaging Solutions is your trusted partner for all your printer leasing needs in the Philadelphia area. We offer a wide selection of top-of-the-line printers from leading brands, competitive leasing rates, and exceptional customer services.

Contact us today for a free consultation and let our experts help you find the perfect printer lease solution for your business.

We can also help you with:

• Copier Leasing Options – In addition to printers, we offer a comprehensive selection of copier leasing options to meet your document imaging needs.
• Printer on Lease – We provide complete office equipment solutions, including printer rental solutions and copier rentals.
• Maintenance and Support Services – Keep your printers and copiers running smoothly with our maintenance and support services.

Don’t wait for printer leasing services in Philadelphia! Call us today and let us help you streamline your printing operations and boost your productivity.