The Ultimate Guide to Managed Print Services: Print Smarter, Not Harder

Managed print services mps can transform how offices handle printing tasks, all while reducing costs and boosting efficiency. It focuses on three main areas:

• Streamlining Printing: Efficiently manage printers, copiers, and scanners across your organization.
• Document Management: Improve the way documents are processed, stored, and retrieved.
• Cost Reduction: Lower printing costs through optimized usage and proactive maintenance.

Does it feel like your printers are running you, rather than the other way around? You’re not alone. Managing a fleet of printers in a busy office can be challenging. From frequent breakdowns to spiraling maintenance costs, it often feels like an uphill battle.

Managed Print Services (MPS) turns this around, offering a custom approach that aligns with your specific needs. By assessing your current setup and identifying key areas for improvement, MPS helps you streamline workflow, safeguard information, and ultimately, reduce expenses. It’s like having an expert team manage your print environment, but without the added stress or overhead.

With the right MPS provider, your office can enjoy seamless integration with existing office devices and eco-friendly options. Plus, you get the benefit of flexible leasing plans to grow with your business.

Basic managed print services mps glossary:

• Document management software solutions
• Document scanning and archiving
• cloud based managed print services

What are Managed Print Services (MPS)?

Managed Print Services (MPS) is a comprehensive approach to managing your organization’s printing needs. Consolidation is at the heart of MPS. Instead of managing multiple print devices and services separately, MPS brings everything under one umbrella. This unified program ensures that all your printing, copying, and scanning needs are handled efficiently and effectively.

Unified Program

Imagine having a single plan that covers all your toner and service needs. That’s what a unified MPS program offers. It simplifies everything by providing a consistent strategy for managing your print environment. This approach not only reduces the complexity of managing different devices but also optimizes the way they’re used, making your office run smoother.

External Provider

One of the key components of MPS is partnering with an external provider. These are experts in document management and print optimization. They assess your current printing setup and identify opportunities for improvement. By entrusting your print management to these specialists, you gain access to advanced technologies and strategies that you might not have in-house.

Partnering with an external provider means you don’t have to worry about the day-to-day management of your print devices. Instead, you can focus on what you do best, while the MPS provider ensures your print environment is running efficiently.

Real-World Impact

Consider the case of the National Bank of Bahrain. They teamed up with Xerox to optimize their print management, resulting in significant improvements in efficiency and cost savings. This is just one example of how MPS can transform an organization’s approach to printing.

In summary, managed print services mps is about bringing all your printing needs together into a single, efficient program managed by experts. This not only streamlines operations but also reduces costs and improves productivity. By consolidating services and leveraging the expertise of an external provider, your organization can print smarter, not harder.

Next, we’ll dive into the benefits of implementing Managed Print Services and how they can revolutionize your office environment.

Benefits of Managed Print Services

Managed Print Services (MPS) offer a host of benefits that can transform the way your organization handles printing. Let’s explore the key advantages: cost savings, efficiency, sustainability, and optimization.

Cost Savings

One of the most compelling benefits of MPS is the potential for significant cost savings. By consolidating your print services, you can eliminate unnecessary expenses and streamline your operations. MPS providers identify areas where you can cut costs, such as reducing paper waste, optimizing toner usage, and minimizing device downtime. For instance, many organizations have partnered with MPS providers to revamp their print management, leading to substantial savings.

Efficiency

Efficiency is at the core of MPS. By automating routine tasks like toner replacement and device maintenance, MPS frees up your staff to focus on more impactful work. MPS helps employees work more efficiently by simplifying repetitive tasks and offering easy access to digital workflows. This automation not only boosts productivity but also reduces errors and delays associated with manual processes.

Sustainability

MPS also advances sustainability by helping organizations shrink their carbon footprint. By optimizing your print infrastructure, you can reduce waste and energy consumption. MPS helps businesses demonstrate their commitment to environmentally responsible practices by assessing and optimizing print setups to minimize environmental impact.

Optimization

Finally, MPS focuses on optimization—making sure your print environment operates at peak performance. Through detailed assessments, MPS providers develop customized solutions tailored to your specific needs. This ensures that your print services not only meet your current demands but also evolve with your business. Whether it’s integrating advanced workflow improvements or speeding up document processing, MPS ensures your print environment is optimized for success.

By leveraging these benefits, organizations can transform their printing operations, making them more cost-effective, efficient, sustainable, and optimized. Next, we’ll explore how to implement Managed Print Services in your organization.

How to Implement Managed Print Services

Implementing Managed Print Services (MPS) can seem daunting at first, but breaking it down into simple steps makes the process manageable. Here’s how you can get started:

Assessment

The first step is a comprehensive assessment of your current print environment. This involves analyzing how your organization uses printers and copiers, identifying bottlenecks, and spotting areas for improvement.

A detailed assessment will help you understand:

• Device Usage: Which devices are used the most? Are there any underused or outdated machines?
• Cost Analysis: Where are you spending the most money? Are there opportunities to cut costs?
• Workflow: How do documents move through your organization? Can this process be streamlined?

This assessment lays the groundwork for all subsequent steps, ensuring that your MPS solution is custom to your specific needs.

Equipment Management

Once you’ve completed the assessment, the next step is to manage your equipment effectively. This includes:

• Consolidation: Reducing the number of devices to optimize performance and cut costs.
• Maintenance: Regular servicing to prevent downtime and prolong the life of your equipment.
• Upgrades: Replacing old devices with newer, more efficient models when necessary.

By managing your equipment well, you ensure that your printing operations are both efficient and cost-effective.

Choosing a Service Provider

Selecting the right service provider is crucial. A good MPS provider will not only offer the tools and technology you need but also provide ongoing support and customization. Here’s what to look for:

• Expertise: The provider should understand your industry and offer solutions that fit your specific challenges.
• Technology: Ensure they have the latest technology to support your print environment.
• Support: Look for a provider that offers robust customer support, ensuring help is always available when you need it.

With the right provider, you’ll have a partner who can guide you through the implementation process and help you achieve your print management goals.

Implementing MPS involves a strategic approach to assessment, equipment management, and selecting a capable service provider. By following these steps, you can set up a system that improves productivity and reduces costs.

Next, we’ll address some frequently asked questions about Managed Print Services to further clarify the process.

Frequently Asked Questions about Managed Print Services MPS

What is managed print services MPS?

Managed Print Services (MPS) is a unified program designed to streamline and manage your printing fleet. It involves partnering with an external supplier who takes charge of all aspects of your print environment. This includes managing print devices, optimizing document workflows, and ensuring seamless integration across your organization. By consolidating your print management under one umbrella, MPS helps reduce complexity and improve efficiency.

What are managed printing services?

Managed printing services focus on optimizing your print devices and document management processes. With MPS, you gain solutions that improve workflow efficiency, reduce manual tasks, and ensure that your print devices are used effectively. This service not only covers the maintenance and supply of your printers but also integrates advanced workflow solutions to digitize and streamline document processes. The goal is to make your printing operations more efficient and less costly.

How can MPS reduce costs?

MPS reduces costs through strategic consolidation and optimization. By analyzing your current print usage, MPS providers can identify areas where you can cut unnecessary expenses. Here are some ways MPS achieves cost reduction:

• Device Optimization: Replacing inefficient devices with cost-effective models and reducing the number of underused machines.
• Process Improvement: Streamlining document workflows to minimize waste and improve productivity.
• Supply Management: Ensuring timely and efficient replenishment of supplies, preventing overstock and shortages.

The strategic management and optimization of your print environment not only cut costs but also improve overall operational efficiency. By partnering with an MPS provider, you gain insights and tools that lead to smarter, more economical printing practices.

Conclusion

At Associated Imaging Solutions, we pride ourselves on delivering top-notch Managed Print Services (MPS) that combine personalized service with advanced technology. Our approach is simple: we know our clients by name, not number, and tailor solutions to meet the unique needs of each business.

Our local expertise, rooted in Pennsylvania, allows us to offer a personal touch, while our commitment to global standards ensures that you benefit from cutting-edge technology. This blend of local and global expertise enables us to improve your document management processes effectively.

By choosing us, you’re not only opting for a service provider but a partner who understands the intricacies of your business. Our advanced technology solutions streamline your printing operations, reduce costs, and improve efficiency. From device optimization to workflow improvements, our MPS offerings are designed to grow with your business, ensuring you always stay ahead.

Whether you’re in Philadelphia or any of our other Pennsylvania locations, we’re ready to help you print smarter, not harder. Explore our services to see how we can transform your print environment today.